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Volunteer Fire Department Fund - FAQs

Q. If my fire department has a satellite station, can we apply?

A. Yes. However, you must provide full fire department information for both stations, i.e., total personnel, budget, vehicles, etc.

Q. My fire department is owned by a municipality, can we apply?

A. Yes, if the fire department meets the eligibility criteria.

Q. What type of equipment is typically not considered for matching funds?

A. All equipment must be new, nothing refurbished and no upgrades to existing equipment.  The only exception would be for a vehicle.  Vehicles must be no older than ten years old, and have one year of service records.

Q. Are application extensions given?

A. No

Q. Are invoice extensions given?

A. Yes, but only for protective clothing, approved vehicles and capital building projects.

A Thirty (30) day extension, until October 30th, can be authorized for protective clothing.  A letter requesting the extension must be received by September 30th.

Approved vehicles and capital building projects may be extended until February 15th of the following year.  The manufacturer or contractor must send this office a notarized letter providing the order date, start date for the build and projected delivery/completion date.  It must be received within 45 working days of grant notification (July 1st).

Q. If my fire department receives their approved equipment before the September 30 deadline, can I receive the matching funds earlier?

A. Yes, the sooner we receive all your paperwork, the sooner you will receive a check.  Check requests are given to the Controller's Office weekly.

Q. The invoice deadline is approaching, most of the approved equipment has been delivered, but some equipment will not be delivered by September 30, will my fire department lose all of the approved matching funds?

A. No. The equipment that has not been received will be excluded from the approved matching funds.

Q. My fire department was approved for matching funds. What forms are required and when are they due?

A. Prior to receiving your matching funds check, the following forms are required to be submitted to OSFM:

  • Agreement of Payment Form
  • Conflict of Interest Statement
  • State Grant Certification – No Over Due Tax Debts Form.

Your check will not be released without these forms.

Q. What forms are required after the check has been received?

A. After receipt of your matching funds check, you will be contacted by the Department of Insurance Controller's office.  You must log in to the NC Grants website to complete your compliance reports.  If you should have any questions regarding these forms, please contact Trina Moore at (919) 807-6037.

 

The Volunteer Fire Department Fund (Fire Grant) is administered through the Office of State Fire Marshal Grants of the Department of Insurance, 1202 Mail Service Center, Raleigh, NC 27699-1202, 919-661-5880.  Diane Whitman is the Administrative Officer of the fund.